Students are allowed to reserve the
multipurpose room as long as they have an activity permit. The length of
time for student events depends on what they are needing the room for, but a
supervisor from Access Services will have to sign off the activity via the
activity permit. Faculty/staff can also reserve this space for events,
which can exceed four hours.
Ideally, the groups should be at
least 10 people but that’s not a requirement. There is currently seating
for 48 people, with 6 backup chairs hiding in the closet as well, so a group’s
occupancy should not exceed 54.
This room should be booked for
meetings, training, and other special events. It is never to be booked as a
study space.
9. Is there anyway
that yall can send out emails with vital information more promptly? I feel like
as things change student workers are being left in the dust, for example last
week the baseball team needed the instruction classroom, but they called it by
the new room number and no one was told that the key was switched. I realize
yall posted about it on Tuesday of this week, but the changes happened last
week, I just feel like it's too little too late a lot of the time.
I will freely admit things with the
multipurpose room were last minute and handled poorly. We were not aware
that the room number was changing until pretty much the day of. As soon
as Cathy mentioned the students not knowing where the key was I realized we
never got the memo out, so I immediately posted on the blog. We will try
to be more prompt in the future.
10. You asked in
what ways is communication lacking. and a simple answer to this would be we are
afraid to ask questions. Afraid to get in trouble or to get something taken
away. Sometimes it is hard to talk to some supervisors because they are trying
to put up a strong front, which i understnad so student workers do not take
advantage, but it can make it very hard to want to approach them.
Unfortunately, communication will
never improve unless both parties are willing to talk to one another. No
one that has approached me with a question has gotten in trouble for
asking. I actually try very hard to thank students each and every time
they do make the effort to come to me so they feel encouraged to continue doing
so. You’re increasing your risk of getting in trouble if you don’t ask
questions and then do something incorrectly. I will reiterate that the
only things we’ve written students up for this semester are failure to follow
policy on laptop contracts and inappropriate use of headphones/phones.
These policies were in no way unclear and there had already been prior verbal
warning with the headphone write-up. As for studying on the job, that
privilege wasn’t taken away because someone asked. The official policy is
that there is no studying on the job. The studying on the job policy has always
been in place and student workers, specifically for circulation, are told
during the interview process that studying will not be allowed. Your
supervisors, Clay and Peggy, do allow one exception for studying on Saturdays
if other duties are being taken care of.
11. Who is responsible for Requesting a Schedule
Change when a shift is getting covered? Is it the person missing the shift or
the person covering the shift?
STUDENT LEAVE REQUEST POLICY
Students unable to work their normal shift will need
to fill-out a Student Leave Request Form prior to the time missed for
each shift. Students will be responsible for finding a replacement to cover
each missed shift. We have provided a list of all Circulation students and
their phone numbers, so that students may easily contact a potential
replacement. It is the student's responsibility to find someone to cover
their shift(s), not their supervisor's.
Students will submit the request form to the
Circulation Manager, who will then present the request to the Access Services
Librarian for final approval.
Students should begin finding a replacement, as soon
as, they know that they are going to miss a shift, so that a replacement can be
found and appropriate signatures may be obtained. Students who miss a shift
without finding a replacement and obtaining approval from their supervisors
will be subject to disciplinary action.
Students agreeing to cover another's shift are held
responsible for that shift and are then subject to disciplinary action for
leaving the shift without coverage.
For example, if Sarah and Amy
wanted to trade shifts, they’d each put in an application for the shift they
are taking. If Amy was going to forsake her hours and give a shift to
Sarah, then Amy would be on the only one who submits a schedule change.
Things do come up though, so if there’s an extreme circumstance where someone
can’t get to a computer, a student could arrange to submit it on behalf of the
other. They’d just need to work that arrangement out together so they
know we’ve been contacted.
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